Consent is collected before the event
Consent for photos and video at an event is best handled in advance, with a clear choice in the registration form and clearly visible information at the entrance. How to word it, and whether it is needed, is for you to decide with your privacy consultant or DPO. NewVisibility, in Cantù in the province of Como, produces photos and video with its own in-house team and can set up the form consistently. For an overview see Privacy policy GDPR nLPD cookie.
The video serviceTelling the story of the event with respect for guests
For companies in Como, Brianza and Milan, photos and video can then live on the website and in the private area, according to the choices made with your consultant.
The retention periods for guest data are set by the data controller, with their privacy consultant, according to the purpose of collection. NewVisibility, in Cantù in the province of Como, keeps the system tidy: data gathered in one place, easy to view, export or remove, also for events between Como and Lugano.
Guest data is held in the bespoke check-in system, hosted on servers managed directly by NewVisibility, an agency in Cantù in the province of Como. You do not depend on a standard external platform and you have a single point of contact for technical questions, for events between Brianza, Milan and Ticino.
The guest list should be visible only to those who need it, with access separated by role from the private area: welcome desk, press, coordination. NewVisibility, in Cantù in the province of Como, sets up the system with you; who is authorised to process the data is for you to decide with your privacy consultant, for events between Como and Milan.
To prevent multiple use of a pass you need named invitations, a code tied to one specific registration and a scan check at the entrance, which records attendance in real time. Rules for special cases are defined with our Cantù (Como) team, for events between Milan and Brianza.
The internet connection at the entrance should be checked before the event: the system is online and synchronised with the website and private area, so network coverage and a backup plan are agreed in advance with the team. For events in Cantù, Brianza and Como we discuss it during preparation.